February 2026 - Release Notes

Here are the most recent enhancements to Spotnana’s Travel-as-a-Service Platform. The features are grouped by functional category (Content, Self-service, etc.).

Travel Management

Stealth travel

Businesses can now privately manage and conceal the travel activities of confidential travelers, such as C-level executives and M&A teams. Support and administration of these confidential travelers is maintained by authorized stealth administrators, agents, and arrangers that you designate. 

Key capabilities:

• Restricted visibility – Only designated stealth administrators, agents, and arrangers can view stealth traveler profiles and book their trips. These stealth travelers remain invisible to all other users in the system.
• Operational confidentiality – Stealth trips are automatically excluded from standard company dashboards, including the Trips page and the approval dashboard.
• Secure analytics – Stealth trip data is omitted from all scheduled reporting and analytics.
• Integrated privacy – Stealth data is excluded from third-party integrations.
• Configurable stealth travelers – You can designate which travelers should be set as stealth users by contacting Spotnana. Self-service configuration will be available in the future.
• Companion protection – Companions traveling with a stealth traveler automatically inherit stealth status.
• Comprehensive servicing – Designated stealth agents are able to service both stealth and non-stealth travelers.

To enable this feature for your TMC, please reach out to your Spotnana Account Manager. TMC administrator documentation will be available soon in the Help Center.

Google calendar integration

We’ve built a Google Calendar integration for organizations that use Google Workspace. This provides travelers with a seamless and reliable way to automatically sync bookings to their calendar.

Key features include:

• Organization-wide set-up: Administrators can enable or disable Google Calendar integration for travelers in a given organization.
• Traveler activation: Once enabled, travelers can then connect their individual Google Calendar via a prompt on the home page or at any time via their profile.
• Reliable synchronization: Bookings automatically sync and stay up-to-date in the traveler's calendar without any manual action, eliminating reliance on email files.

To learn more, please see Configure direct integration with Google Calendar for travel bookings.

Lowest property rate policy configuration for hotels

We've introduced a new policy configuration, called Lowest property rate, that automatically identifies the most cost-effective, business-appropriate rate within each hotel property. It works by first excluding rate types that are not permitted as per a company's policy configuration and then by selecting the cheapest rate from the remaining options. This update ensures travelers have bookable, policy-compliant options that align with corporate preferences. 

Key highlights include:

• Rate exclusions: Administrators can now configure which rate types to exclude via checkboxes. Rate exclusionsinclude:
  • Non-refundable rates
  • Prepaid rates
  • Deposit required rates
  • Pay at property
  • Conditional rates
  • Custom keyword exclusions
• Property-level evaluation: Lowest property rate is calculated at the property-level so travelers can see the lowest rate within policy, excluding any rates that fall under an excluded category.
• Clear out-of-policy messaging: Clear out-of-policy messaging is displayed to travelers that specifies the lowest property rate and explains why other rates violate policy.

To learn more, please see Set lowest property rate at hotel property.

Star rating policy configuration for hotels

We have enhanced the hotel Star rating setting to provide administrators with greater control over property quality and location-specific standards. Previously, the setting designated hotels outside a specified star rating range as out-of-policy. Administrators can now configure specific out-of-policy actions, including the ability to block bookings entirely or trigger approval workflows for any properties that fall outside the designated star rating range. This update also introduces location-based customization, allowing companies to maintain different quality expectations across various markets while ensuring a consistent default.

Key capabilities include:

• Star rating range definition: Configure acceptable minimum and maximum Star ratings for hotels. Any hotels outside this range will be marked as out-of-policy. 
• Configurable enforcement actions: Choose how star rating violations are handled with options to block bookings, require hard, soft, or passive approvals, or simply mark the property as out-of-policy but still allow the booking.
• Location-specific customization: Set unique minimum and maximum star requirements by city, country, or region. These settings also enforce a location-specific hierarchy to account for varying international hotel standards. As a result, the most geographically specific setting will be applied. 
• Clear out-of-policy messaging: The violated star rating requirement for the location will be displayed, and indicate whether rates are bookable or blocked based on the configured action.

To learn more, please see Set hotel star rating minimum and maximum.

Property type policy configuration for hotels

We’ve introduced a new Property type setting to help travel managers restrict hotels based on the property type. This update allows administrators to restrict specific accommodation categories (such as hostels, villas, or campgrounds) that may pose liability risks. The rule also supports the ability to make an exception for preferred properties, ensuring that companies can enforce high-level standards without restriction.

Key features include:

• New Property type policy setting: Ability to set one or more property types (e.g., ranches, treehouses, cruises, or hostels) as out-of-policy.
• Flexible enforcement: Configure enforcement actions for restricted property types, including blocking the booking entirely or triggering approval workflows (passive, soft, hard), or no action.
• Tier-based exceptions: Maintain relationships with preferred suppliers by exempting specific Supplier Management tiers (1 through 6) from property type restrictions. Exempt property tiers will be classified as in-policy and the out-of-policy action will not be applicable. 
• Clear out-of-policy messaging: When a restricted property is selected, a clear modal explains which specific property type triggered the policy violation.

To learn more, please see Set hotel property exclusions.

Redesigned Events page

We’ve redesigned the Events page to improve scannability and provide an experience consistent with other areas of the platform. This update replaces the previous card-based layout with a more robust table layout view, optimized for managing events at scale.

Key updates include:

• Enhanced table view – Features a clean table format with dedicated columns for Event name, Event ID, and Travel window.

• Improved navigation – A new View event button allows you to quickly access the Event detail page.

• Mobile banner – A new banner informs coordinators that event management requires a desktop view (when accessed from a mobile device).

For more details, see Events (Overview) and Create, publish, and manage an event.

Payments

Enhanced payment method control for trip templates

We've added a new payment configuration option for our Trip templates feature, allowing companies to enforce the use of corporate payment methods without requiring mandatory settings for trips booked outside of trip templates. Previously, administrators could either allow travelers to use their Default payment method (which might include personal cards) or make central payments compulsory across the entire platform. This update allows for a more targeted approach, ensuring that bookings made via specific trip templates strictly utilize central payment methods while maintaining flexibility for non-template-based travel. Company administrators are responsible for setting up template configurations and payment methods.

Key capabilities:

• Default payment method (central only): A new configuration setting is now available within Trip templates that restricts checkout to authorized central payment methods only.
• Enforced compliance: When Default payment method (central only) is selected, payment methods saved in the traveler’s profile are hidden during checkout for trips based on that specific template.
• Automated validation: If a template is set to Default payment method (central only) but no central payment method is available, the platform will display a "No payment method available" message at checkout.

To learn more, please see Create and manage templates (for events and trips).

Enhanced legal entity configuration: Redesigned layout and GST invoice controls

We have redesigned the legal entity configuration page to help corporate customers, particularly those operating in India, to streamline GST compliance and automate invoice delivery. 

Key features include:

• Redesigned legal entity configuration page: A more scalable and intuitive layout for managing legal entity data, improving overall navigation and field organization.
• Registered name configuration: A new Registered name field allows you to specify the official entity name for GST purposes while maintaining descriptive internal display names for easier administration. The Registered name is automatically transmitted to airlines in India for invoice generation. This field is optional and if not provided, the system will use the standard legal entity name.
• Centralized email configuration for invoice delivery: A new Registered email field to route all GST invoices generated by airlines in India to a central finance inbox instead of individual travelers, eliminating manual collection efforts. This is an optional field that falls back to the traveler’s email if left blank.
• Automated data routing: Once configured, the platform automatically sends Registered name and Registered email details to airlines and government authorities during the booking process for India point-of-sale transactions. This ensures that invoices are generated with the correct legal name and delivered to the correct email address without manual intervention required.

To learn more, please see If you have two legal entities with the same name.