All Transactions report

This report provides detailed information about all booking types at the transaction level. This includes useful metrics for spend, policy compliance, and emissions as well as transaction-level details. Use this report to derive insights across all your transactions and to conduct reconciliation.

For a list of all analytics reports available from the Spotnana Online Booking tool, a list of the filters that can be used with them, as well as how their general visualization graphs work, see Analytic reports

TABLE OF CONTENTS

• All Transactions report
  • Filters
  • Subfilters
    • To apply sub-filters
  • Parameters
    • Currency code
    • Name Format
  • Graph Metrics
    • Graph Visualization Controls
  • Table Grid Metrics
    • All Transactions report

Filters

For a list of filters that are available in all analytics reports, see the Filters section of Analytic reports.

Subfilters

Sub-filters offer additional control over the data that is presented. 

Sub-filters only appear after you have selected a report to run and applied the main filters.

The sub-filters offered for this report are:

• Booking Type - The type of travel associated with the booking (e.g., air, hotel, car, rail).
• Transaction Type - Type of transaction (new booking, exchange, cancellation).
• Legal Entity - Legal entity of the traveler associated with the booking.
• Traveler Name - Name of the traveler associated with the booking. 
• Department - Department code of the traveler associated with the booking.
• Cost Center - Cost center of the traveler associated with the booking.
• Vendor Name - Name of the supplier for the booking (e.g., airline, hotel chain, car rental company, rail carrier).
• Policy Compliance - Whether the booking was in or out of policy.
• Traveler Tier - Tier associated with the traveler (VIP, Standard)
• Traveler Persona - Persona associated with the traveler (Employee, Guest - Profile, Guest - No profile).
• Booking Source - The source for the travel booking.
• Event ID - ID of the event associated with the booking.
• Event Name - Name of the event associated with the booking.

To apply sub-filters

For each sub-filter available, you will be able to include or exclude relevant values.

1. Click the down arrow next to the sub-filter you wish to set. A list of all valid values for that sub-filter will be displayed.
2. Select Include or Exclude depending on whether you want this sub-filter to include or exclude the values you select next.
3. You can search for a particular sub-filter value by using the Search field and clicking Go.
4. Once you have located the sub-filter values you wish to include or exclude, select each one as desired. You can also click Select all or Clear all.
5. Click Done. The results shown in the report will reflect the sub-filters selections you made.

The more filters you apply, the fewer results will be displayed. If you see no records displayed, try removing filters.

Parameters

Currency code

You can use the Currency Code parameter to control the currency in which all monetary values are displayed. To set this value:

1. Click the Currency Code parameter.
2. Select the desired currency (or search for it).
3. Click Apply.

This parameter converts all values from the billing currency to the selected currency. 

This conversion is only an approximate and does not reflect the actual conversion performed by the payment provider. For financial reconciliation purposes, please refer to the values in billing currency. Spotnana is not liable for any conversion discrepancies.

Name Format

You can use the Name Format parameter to designate whether the traveler's preferred name (if specified) should also be included in the report metics. By default, only the legal name will be used. To set this:

1. Click the Name Format parameter.
2. Select either Include Preferred or Legal Only.
3. Click Apply. 

Graph Metrics

The metrics shown in this section are arranged in large tiles. A description of each is provided in the table below.

Graph Visualization Controls

For a list of the controls that can be used in the graph visualization, see the Graph Visualization Controls section of Analytic reports.

Table Grid Metrics

The table grid metrics of this report are described below. 

• You can download the metrics in a grid to .XLS or .CSV format by clicking on the … on the top right of each grid (you may need to hover to see it displayed).
• You can filter, sort, aggregate, or remove any of the metrics in the grid by clicking on the … in the column header for that metric.

All Transactions report

This grid lists the individual transactions within your organization. The information shown is:

Booking Type

Transaction Type

• Trip ID
• Trip Name
• Traveler Name
• Traveler Emai
• Organization Name
• Legal Entity
• Legal Entity ID (TMC Assigned)
• Office Name
• Department
• Cost Center
• Traveler Persona
• Traveler Designation
• Traveler Tier
• Traveler Employee ID
• PNR Booked By
• Policy Compliance
• OOP Reason Code
• OOP Reason Description
• List of Policies Violated
• Policy Violation Details
• Vendor Name
• Booking Source
• Source Reference
• Confirmation Number
• Transaction Date UTC
• Charged Date UTC
• Travel Begin Date UTC
• Travel End Date UTC
• Policy Group
• Credit Card Number
• Credit Card Labels
• Rate Type
• Rate Code
• Gross Price (User Selected Currency)
• Published Price (User Selected Currency)
• Base Spend (User Selected Currency)
• Taxes & Fees Spend (User Selected Currency)
• Gross Spend (User Selected Currency)
• Billing Currency
• Gross Price (Billing Currency)
• Published Price (Billing Currency)
• Base Spend (Billing Currency)
• Taxes & Fees Spend (Billing Currency)
• Gross Spend (Billing Currency)
• Active
• Spotnana PNR ID
• Transaction Key
• Approver Name
• PCC