Set flight policies

Use the settings below to set your companies air booking policies. All setting a specific to a given policy (e..g, Default Policy).

To access your flight policy settings. follow these steps. 

1. Select Policies from the Company menu. The Default Policy (for employees) will be displayed. If you wish to configure a different policy, select it from the menu on the left (under Employee or Non-employee).
2. Click the arrow to expand the Flight section and its settings. Refer to the table below for an explanation of the available settings. 

   Field	Description
   Flights not allowed to be booked	Set whether you wish to allow or not allow the booking of basic economy fares for domestic and/or international flights.  Set the cabin classes that are not allowed for domestic and/or international flights (e.g., Business, Premium economy).
   Highest cabin class - Domestic flights	Set the highest cabin class allowed for domestic flights (e.g., Economy). To customize this further, click Add customization and then use the flight duration bar to set the highest cabin class allowed for flights under or over a specific number of hours.
   Highest cabin class - International flights	Set the highest cabin class allowed for international flights (e.g., Premium Economy). To customize this further, click Add customization and then use the flight duration bar to set the highest cabin class allowed for flights under or over a specific number of hours.
   Highest cabin class - Overnight flights	Click the expander to set the following fields: Cabin class - The highest cabin class that may be booked for overnight flights (e.g., Premium Economy).  Nighttime hours - The start and end time for valid nighttime travel rules. This will be applied to the traveler's point of origin. Required nighttime travel time - The minimum number of hours a traveler must be within the nighttime hours to qualify for the overnight flight cabin class allowance.  Include layover time - Used to designate whether layover time should be applied to the calculation for the overnight flight cabin class allowance.
   Cabin upgrade	Set whether cabin upgrades are allowed. Options are Don't allow or Allow if cheaper.
   Budget	Click Set budgetto set the following fields: Dynamic flight Budget - Domestic - You can set this to a USD or percentage amount above or below the Lowest logical fare or Median fare. Dynamic flight Budget - International - You can set this to a USD or percentage amount above or below the Lowest logical fare or Median fare. Maximum price per booking - Set the maximum price allowed in USD for all bookings or click Add customization to set this by flight duration.
   Lowest logical fare	Click the expander to configure your lowest logical fare settings. For more details, see Configure your lowest logical fare settings.
   Add-ons	Set the ancillaries that travelers may add to their air bookings (e.g., additional baggage, early check-in). The default is to allows all add-ons.
   Booking window - Domestic	Set the minimum number of days in advance of domestic travel an air booking must be made.
   Booking window - International	Set the minimum number of days in advance of international travel an air booking must be made.
   Refundable tickets	Set whether fully or partially refundable fares are allowed or required, or whether non-refundable fares are allowed.
   Changeable tickets	Set whether fully or partially changeable fares are allowed or required, or whether non-changeable fares are allowed.
   Maximum CO2 per passenger kilometer	Set the maximum amount of CO2 emissions per passenger per flight allowed for flight bookings.
   Out of policy reason codes	Set the reason codes that may be used for out of policy air bookings. If the Capture out of policy reason codes for flights setting is enabled, travelers will be prompted to select one of the reason codes when booking. To configure reason codes that can be selected, click Manage reason codes and set as desired.

3. Once you have configured your policy settings, click Save changes. 

Related topics

• Set company policy
• Lowest Logical Fare (LLF) - Overview
• Configure your lowest logical fare settings