Non-employee policy

Company administrators can define and configure travel policies to be applied to non-employees/guests (and their bookings). These policies are separate from the ones you use to control the bookings of your employees. The non-employee policies will only be applied to bookings made by (or for) individuals who do not work for your company (e.g., do not have an email with your company alias within the system).  

These policies allow you to control bookings made by non-employees. The settings available to you and their functionality are the same as the ones for employee policies.

To access and configure your company's non-employee policy, select Policies from the Program menu. Then, expand the Non-employee branch under the Policy menu. 

Initially, your Default non-employee policy will have all the same settings as your Default employee policy. However, once you begin to configure the settings of the non-employee policy, they will no longer inherit from one other. 

Some common policy settings are listed below:

• Assign approvers (via policy)
• Set approval type (for bookings)
• Restrict hotel booking by keyword
• Hotel Median Rate
• Lowest Logical Fare (LLF) - Overview

Be sure to edit the non-employee version of your policy when configuring these settings.