Adding trips and bookings to your calendar

It may be helpful for you to add events to your calendar to remind you of the specific travel bookings in any upcoming trips. These can serve as placeholders for your trip details. Of course, you can always find all information relevant to your trip in the Trips page on the Spotnana Online Booking Tool.

Add an Outlook calendar event for your trip or booking

To add your trip details to an Outlook calendar event:

1. Locate your email confirmation in Outlook (or the relevant trip details on the Trips page in the Spotnana Online Booking Tool). That email will contain one or more ICS files (one for each booking in the trip).
2. Click Add to calendar in your email confirmation. The booking will be added to your Outlook calendar. If you made more than one booking (e.g., air, hotel) in a given trip, you will need to add each individual booking in the email confirmation separately. 
   • If any changes are later made to your booking, another email will be sent with all relevant ICS files including the one that was updated (you only need to add the changed ICS file to keep your calendar current). 
   • If you cancel a booking in your trip, another email will be sent with all relevant ICS files except the one that was cancelled (you should delete the event associated with that booking in your calendar).

We do not automatically add these ICS files to your calendar because doing so can create disruptive calendar activity. In addition, Outlook automatically deletes such events if they are accidentally declined. To ensure a smoother experience and respect individual preferences, we allow you to manually select which bookings you want added to your Outlook calendar.

Add a Google calendar event for your trip or booking

You itinerary should automatically appear in your Google calendar instance. If it does not, you can manually import each booking confirmation from the ICS file. 

To add your trip details to a Google calendar event:

1. Locate your email confirmation (or the relevant trip details on the Trips page in the Spotnana Online Booking Tool).
2. Click Download ICS file (at the bottom of the message).
3. Open Google Calendar on your computer or mobile device.
4. Click the Settings icon in Google Calendar.
5. Select Import & export from the left hand menu.
6. Click Select file from your computer (under Import) and upload the ICS file you just downloaded.
7. Select the calendar to which you want to add the event (if prompted) and click Import. 

Any changes made to your trip or booking after you create the Google calendar event will not be reflected in the event because it is not actually linked to the booking(s).