Set a maximum price for hotel bookings

Administrators are able to set the highest nightly rate that will be allowed for hotel bookings. You can also set location-specific maximum nightly rates for hotel bookings. If multiple overlapping  maximum hotel rate settings are relevant to a particular booking, the most specific location-specific setting will be applied (e.g., city, then country, then region). For all hotel rate settings, you have the ability to include taxes and fees in the rate (or not). All settings are policy-specific. 

Set a default maximum nightly rate for the policy

1. Select Policy from the Program menu. 

2. Select the desired policy from the menu on the left side. The policy’s page will be displayed.

3. Expand the Hotel section.

4. Scroll down to and expand the Maximum price section.  

5. Enter the desired amount in the Default rate cap amount field. If you do not set any location-specific maximum nightly rates, this setting will apply to all hotel bookings associated with this policy. If you do set one or more location-specific maximum nightly rates, this setting will only apply to all hotel bookings in locations not covered by those location-specific settings. 

6. Set the Including taxes and fees toggle. This determines whether the maximum amount allowed will include or exclude taxes and fees. If you do not set any location-specific maximum nightly rates, the default rate cap amount will apply to all hotel bookings associated with this policy. If you do set one or more location-specific maximum nightly rates, this setting will only apply to all hotel bookings in locations not covered by those location-specific settings. 

7. Click Save changes when done.

Set a maximum nightly rate for a specific location

1. Select Policy from the Program menu. 

2. Select the desired policy from the menu on the left side. The policy’s page will be displayed.

3. Expand the Hotel section.

4. Scroll down to and expand the Maximum price section.

5. Expand the Add location section (under Location-specific customizations). 

6. Click Add location. A new row will be added.  

7. Use the location field to search for the desired location and select it. You may set the location to a city, country, or region. 

8. Set the currency field as desired.